Assistant Director of Development, Community and Alum Events
Date Posted: January 25, 2023
To Apply: Please email a cover letter and resume to employment@
No phone calls, please.
The Assistant Director of Development and Events is a central part of the Development Office and core member of the School’s Advancement Committee, responsible for planning and executing fundraising and stewardship events throughout the school year, with the support of both faculty and parent volunteers. These events include, but are not limited to, the annual community bazaar and spring gala, Grandparents Day, Alum events, campaign celebrations, and donor acknowledgement events.
The Assistant Director of Development and Events is supervised by and works closely with the Director of Development to establish, support, and grow the culture of giving within the school and to strengthen community relations through events, volunteerism, and community outreach.
- In coordination with the Parent Organization and other volunteer committees, plans and executes two major annual fundraising events:
- Fall Bazaar: Taking place the weekend before Thanksgiving each year, this event is a whole school initiative that serves as community building, outreach, and fundraising. There are activities for children of all ages, a large vendor offering, and a comprehensive Waldorf Store. The weekend starts with a Friday night adults only Preview Night for those who would like to shop, and continues with the full family event on Saturday.
- Spring Gala: Hosted in April of each year, typically at a new venue, the Spring Gala is an opportunity for the community to gather while raising important funds for the One Fund In past years, the Gala has included Buy-In-Parties, sponsorship, raffle, dinner, silent and live auction, and raise the paddle for Financial Aid. This event is responsible for raising a minimum of $125,000 in gross revenue for the One Fund.
- Plan and execute several smaller parent, grandparent, and Alum focused events throughout the year. These smaller events include, but are not limited to, a donor acknowledgement event, campaign celebrations, a Gym opening/dedication (2023), Alum reunions, an Alum holiday party, Homecoming, Martin Luther King Day of Service, Grandparents Day, and an annual June retirement celebration for retiring faculty and staff.
- Utilize appropriate event management software to manage complex data, particularly to track auction items and sales, and event attendees. With the support of the Database Manager, support the continued upkeep and maintenance of data health and records in the Blackbaud RaisersEdge NXT donor database, tracking event, auction, volunteer, and committee participation.
- Manage the logistics and post-event follow-up and evaluation for strategic fundraising, cultivation and stewardship events and activities to engage an active volunteer, donor, parent/parent of Alum/grandparent, and Alum community.
- Set and meet budgeted event goals.
- Contract and manage vendors during all stages of the planning process for all events.
- Develop and maintain a portfolio of prospective event corporate sponsors.
- Track and organize event registration, event programs, and auction donations.
- Work with the Director of Communications and external contractors as needed to create content, designs, and manages production of event materials, website, newsletters, flyers, social media and other communication outlets. Ensure adequate promotion of assigned events through print, email, and social media, as applicable.
- Serve as a liaison to the Parent Organization and other parent volunteers. Motivate, oversee, and support parent volunteers by providing consistent and effective communication, preparation, and support for volunteers to help implement school sponsored and Parent Organization sponsored events and activities.
- Develop, execute, and support initiatives through the Advancement Committee.
- Support annual and capital campaign activities as needed.
- Coordinate annual college care package mailing to recent Alums.
- Support the development of an Alumni Taskforce, and make recommendations for expanding Alum cultivation and outreach.
- Support other writing assignments as needed, including annual and capital appeals.
- Support weekly school duties, including recess, drop-off, and/or pick-up duties.
- Other duties as assigned.
- Bachelor’s degree, with a minimum of three years in event management experience and/or professional fundraising experience.
- Strong project management and organizational skills, with the ability to prioritize multiple tasks/projects simultaneously and meet deadlines.
- Comfortable soliciting donations of time, money, and goods.
- Demonstrated computer and software proficiency in Microsoft products (e.g., Word, Excel), events software, database software, and other standard business software. Experience in using Raisers Edge a plus.
- Excellent verbal and written communication and interpersonal skills with donors, lenders/investors, co-workers, volunteers, vendors, and other constituents.
- Display excellent customer service skills especially with outside parties.
- Proficiency with Adobe creative suite or similar graphic design software a plus.
- Ability to protect and maintain confidentiality of information.
- Demonstrated commitment to WWS mission.
This position requires occasional evening and weekends to execute, manage and attend, fundraising, stewardship, Alum and community events.
This position offers our full benefits package, which includes health, disability, and life insurance; dental reimbursement; retirement plan (after 1 year of employment); optional dental, vision, and illness/accident insurance; professional development support; and tuition remission for the faculty children attending WWS.
Washington Waldorf is committed to building a more diverse and inclusive workforce, and we welcome applications from all interested individuals.